Maintain Member Connection during the COVID-19 Pandemic
This guide is provided as resource for Districts to assist Clubs with online connection solutions to maintain Rotary Club meetings. Clubs are recommended to look to their District Governor and the leadership team, including the District Membership Chair, Foundation, and Public Image Chairs as a significant source for information and support as we adapt to this new, and hopefully short term, reality.
Replacing In-Person Meetings with Virtual meetings is an essential part of this guide, but it is not its entirety. However, the initial overview mainly concentrates on this possibility. We do strongly advise having an influential and significant online presence in the absence of ‘in-person’ meetings. READ MORE...
Please ensure that you maintain regular communication with your members about your Club’s plans, including ‘Rotary’ news, Club announcements, and the latest guidance on health/safety advice. Weekly communications, in addition to any virtual meeting, are essential.
If you are having virtual meetings, ensure consistency of your messaging by involving all Club Officers in the arrangements for these meetings. Clear and consistent messaging gives confidence and encourages good attendance.
As stated, we strongly recommend having Virtual Meetings when in-person meetings are not advisable. If this is not possible, regular Rotary communications are an essential service to your members.
Given the community concerns about this virus, let us not forget our own Rotary family, sometimes the caregivers need care, and we should be mindful of the needs of vulnerable Rotarians in our own Club, District or Zone.
Many Districts are currently in training mode, and thankfully, most have completed many components of training our PEs and District officers. However, some training requirements remain outstanding, and many Districts are now working hard to create an online District Training Assembly program. Your Rotary Coordinator team will be glad to assist in this endeavor, just let us know of your requirements.
There is an exceptional resource offered on our Rotary International Website at the Learning Center. The catalog of available courses is extensive, covering all aspects of Rotary positions, disciplines, projects, and initiatives. You can learn by the subject, job, or even develop your life skills in an easy to connect format that you regulate on your timescale. Please click the link in the appendix for further information.
If you are not using virtual meetings for your Club, please encourage your members to visit existing E Clubs, many Districts have them, but of course, they are Clubs without borders, and you can visit with any E Club, anywhere. Search Google for information on how to connect with an E Club.